EAP Frontline Employee – December 2018 Newsletter

Featured in this month’s edition:

Avoid Overspending on Holiday Gifts – “To prevent overspending during the holidays, first decide how much you want to spend…”

Research… Social Media Causes Depression – “There has been quite a bit of research on the adverse impacts of social media on well-being…”

Healing Relationships with Honest Conversations – “When family and couple communication problems are left unaddressed, they get worse…”

Other topics in this edition:

  • Avoid Drugged and Drunk Driving
  • Hard-Won Secrets of Outstanding Workers
  • Dependability in the Workplace
  • New Physical Activity Guidelines
  • Free the Clutter That Binds You

For the full December 2018 edition of “Frontline Employee”, or to learn more about UConn EAP visit our webpage: http://hr.uconn.edu/employee-assistance-program/

Your EAP provides professional, brief counseling – on campus, plus 27 locations statewide – to help identify and resolve personal, family or work related concerns. Employee Assistance is:

  • Confidential!
  • Free!
  • Household Members too!


  • The UConn EAP webpage now includes a full section of brief information videos to assist you in helping your valuable people to succeed in the midst of the human factor at work.
  • EAP is also available by invitation to meet with departments, programs or other groups to discuss and process challenges, critical incidents or other areas of common concern.

To schedule a private appointment, or speak with an EAP consultant, call:

(860) 486-1307 Storrs

(800) 852-4392 Statewide – 24 hours (Toll-free in CT)

For more information, contact: Gary Alger at gary.alger@uconn.edu



Undocumented Student Financial Aid Application is Available

The Office of Student Financial Aid Services is excited to let you know that the Affidavit and Application for Students without Legal Immigration Status is now live on their website. Students can begin the process to apply here: https://financialaid.uconn.edu/undocumented_students/

If you have any undocumented students that have questions about eligibility or the process to apply for aid, please have them contact Yudelka Nunez-Gonzalez at yudelka.nunez-gonzalez@uconn.edu; she is serving as the primary point of contact for the undocumented students eligible for aid.

The application is open now, and the deadline for institutional need-based financial aid consideration is March 1, 2019. Undocumented students are still not eligible for federal financial aid or state grant funding.

If you have any questions contact:

Suzanne Peters
Director of Student Financial Aid Services
Division of Enrollment Planning and Management
University of Connecticut
233 Glenbrook Road, Unit 4116
Storrs, CT 06269-4116
Ph 860.486.2470
Fax 860.486.5098



Jonathan XIV Calendar Sale by Alpha Phi Omega

Jonathan XIV Calendar Sale by Alpha Phi Omega

Stop by Alpha Phi Omega’s table in the Student Union on 12/3-12/7 from 10am-2pm to purchase a calendar featuring photos of Jonathan the Husky, everyone’s favorite mascot! Calendars can be purchased for $12. We will accept cash, checks made out to Alpha Phi Omega, and venmo.

Alpha Phi Omega, a national co-ed service fraternity, is one of the largest Greek letter organizations in the nation and shares values of leadership, friendship, and service. The Delta Sigma chapter at UConn is responsible for all care and maintenance of Jonathan the Husky, and all proceeds from the calendars will go directly towards Jonathan XIV and Jonathan XIII.


Please direct any questions to uconnalphaphiomega@gmail.com or jonathantheuconnhusky@gmail.com

Check out both Alpha Phi Omega’s and Jonathan the Husky’s social media for more information!

APO Facebook: UConn Alpha Phi Omega – Delta Sigma

APO Instagram: @uconn_apo

Jonathan the Husky’s Facebook: Jonathan the Husky

Jonathan the Husky’s Instagram: @jonathanhusky14

For more information, contact: Hannah Traynor at uconnalphaphiomega@gmail.com


Spirit Awards Nominations Open

Do you have outstanding colleagues that deserve recognition? Nominate them now for a UConn Spirit Award.

The University of Connecticut established the UConn Spirit Awards to honor staff and faculty at our Storrs and regional campuses for stellar contributions and dedication to civility in the workplace. The goals of the UConn Spirit Awards are to:

·       Build community within the University and University departments;

·       Provide an opportunity for employees to be recognized for their contributions to the University, which are not specifically academic but related to teamwork and civility; and

·       Create an event that acknowledges the efforts of all employees, especially staff members.

 Winners will be chosen for the following award categories: Rising Star, Unsung Hero, Team, and University Citizen. 

 Learn more and submit a nomination at spiritawards.uconn.edu. Nominations will be accepted through Feb. 1.

For more information, contact: Pam Heath-Johnston at pamela.heath-johnston@uconn.edu

12/7 Faculty & Staff Invited to Holiday Celebration

Faculty and staff are invited to attend the annual Winter Holiday Celebration on Friday, December 7, 2018.  The event will take place 2:30 – 4:30 pm. at Rome Commons Ballroom, Storrs Campus. During the reception 30 teams will compete in a Gingerbread House Decorating Competition. Join President Herbst and Provost Kennedy at this festive end of year event and cheer on your favorite team.  

Kindly RSVP via the event website Winter Holiday Celebration or by phone, 860-486-1038. 

If you are an individual who requires a special accommodation to participate, please contact University Events and Conference Services at 860-486-1038.

 For more information, contact: Anne Hill at 860-486-1038


2019 Limits for 403b and 457

The IRS has published that the maximum annual contribution limit for the 403(b) Plan and the 457 Plan has increased to $19,000 for 2019. Employees who are age 50 or older by December 31, 2019 are able to contribute an additional $6,000 into each plan. In order to change a bi-weekly deduction amount, or restart a deduction for the first paycheck in 2019, employees can download the form (see below) and return it to Prudential at the address or fax number on the form by 12/12/18:

403(b) Contribution Rate Change Form

457 Contribution Rate Change Form

The following information may assist with completing the form:

·       The Sub Plan Number should be left blank

·       The Employee Record Number is generally 000 for employees who have had only one active assignment within the State of CT; for individuals employed by multiple agencies or those who have had more than one assignment within UConn, please e-mail HR@uconn.edu to determine the correct employee record number

·       To contribute as close as possible to the maximum of $19,000 spread evenly across 26 pay periods, the per pay period contribution would be $730.00

·       To take advantage of the $6,000 Age 50+ Catch-Up Option in addition to contributing as close as possible to the $19,000 maximum for a total contribution of $25,000 spread evenly across 26 pay periods, the per pay period contribution would be $961.00

The 2019 plan year will have 26 pay periods, and the first paycheck will be dated 1/4/19.   Any forms with changes effective for the first 2019 paycheck must be received by Prudential no later than by 12/12/18.

Alternately, instead of completing the Contribution Rate Change Form, employees already enrolled in the 457 and 403(b) plans can restart their contributions online by following these instructions in-between 12/1/18 – 12/14/18: 

1.       Log onto www.ctdcp.com

2.       Click on ‘access account’

3.       Enter your user id and password

4.       Under the ‘go to’ box select Contribution Rate

5.       Next to your contribution amount, select ‘change’

6.       Enter your contribution amount

7.       Click on “OK”

8.       Review your new contribution amount

9.       Select ‘apply changes’

10.   You’ll receive your confirmation page with a tracking number

Prudential can also accept contribution changes and restarts for the 457 and 403(b) plans by telephone in-between 12/1/18 – 12/14/18, and can be reached at 844-505-SAVE (7283). 

Employees interested in learning more about the 403(b) or 457 plan can access additional information at www.ctdcp.com, or can contact the following Prudential representatives:

Tom Grubbs – 860-256-5775 or thomas.grubbs@prudential.com

Tom Shepherd – 860-331-3248 or thomas.shepherd@prudential.com

For more information, contact: Human Resources at hr@uconn.edu


Today: Free Hot Cocoa and Apple Cider Bar

Take a break on Giving Tuesday!

The UConn Foundation—in partnership with Alumni Relations–is hosting a FREE hot cocoa and apple cider bar at Homer Babbidge Library from 1-3 p.m. in the North Lobby on Nov. 27th, Giving Tuesday. Take a break from your work or studies after the holiday rush to grab some warm beverages–and spin a prize wheel for some awesome UConn swag!

Enjoy hot cocoa with all the fixin’s: marshmallows, whipped cream, cinnamon, candy canes- or a warm seasonal apple cider. Take a selfie in our Giving Tuesday selfie frame with Jonathan the Husky for a chance at some additional prizes!

We’ll also be offering the opportunity to give to the Students First Fund. So not only can you warm up–you can feel all warm and fuzzy knowing you’re helping create a safety net for students who need it most.

Hope to see you there!

For more information, contact: Carly Olson at colson@foundation.uconn.edu


Sharing of Credentials

Every employee at the University of Connecticut is obligated to protect access to university systems and data by safeguarding their login credentials. Employees should never share their credentials to allow others access to University systems

Your login credentials, such as your NetID and NetID password, are unique to you. They protect sensitive and confidential information that you have access to by verifying your identity and authorizing your access. When you give others your credentials, they are using your unique identifier to access data and perform actions as you. This violates State and University policies, and institutional audit controls; compromises the integrity of online approvals; increases the risk of data misusage; and exposes personally identifiable information (PII) to unauthorized users. When others use your credentials, any misuse is also linked to you.

How to protect your credentials  

  • Passwords are confidential, protected information. To keep your password safe, do not write it down, save it with corresponding account information or usernames, store it in an unencrypted file, share it, or let others see you type it.
  • Do not allow a coworker, colleague or any other individual to access a system on your behalf using your credentials, including your supervisor or subordinates.  This is contrary to policy even if you do not share your credentials.  Contact ITS if you need an individual, such as a student employee or affiliate, to have access to a system and they do not have an account.
  • Always log off when you are no longer transacting in the system.

Below are applicable University polices regarding credentials. Please note that sharing credentials may lead to disciplinary action.




If you suspect a security compromise or breach related to system access, you should immediately report this to the ITS Help Center and change your password.

Please do not hesitate to contact the ITS Help Center with comments, questions, or concerns.

For more information, contact: Payroll at 486-2423


Tax Reform: Parking Deductions No Longer Pre-Tax

As a result of the latest tax reform act, payroll deductions for University parking permits currently made on a pre-tax basis will now be made on an after-tax basis, effective for the pay period ending December 20, 2018 (first reflected in paychecks dated January 4, 2019). No action is required for University employees who currently purchase University parking permits through payroll deductions. Payroll deductions will automatically continue for these employees, but deductions will now occur on an after-tax basis.

If you have any questions and are paid by UConn (Storrs & Regionals), please contact the Payroll Department at 860-486-2423.

If you have any questions and are paid by UConn Health, please contact the Employee Resource Center at 860-679-2426.

Charles Eaton, Controller for UConn

Chad Bianchi, Controller for UConn Health

For more information, contact: Payroll Department at 860-486-2423