Important Year-End Tax Information

W-2 FORMS

Calendar year 2017 W-2 Wage and Tax Statements are now available in Core-CT at https://ess.uconn.edu/ for employees to access.  After logging in to the Core-CT system, employees should click on the “View W-2/W-2c Forms” link in the Payroll box to view and print their W-2 forms.  Separated employees, and employees who intentionally elected to receive printed W-2 forms from the Office of the State Comptroller, should receive their statements in the mail within the next few weeks.

Please note that Core-CT access is restricted to current/active employees only.  Employees who are leaving the University should consider printing their 2017 W-2 forms before their access to Core-CT is terminated, as well as paycheck information and prior year W-2 forms.

The W-2 form contains sensitive information, including an employee’s name, address and social security number.  If not protected, the unauthorized misuse of this information could result in the filing of false tax returns and identity theft.  We strongly urge individuals to protect their information by taking reasonable precautions, such as not sharing log in credentials, and signing out of Core-CT when finished.  Please be on the alert for phishing scams and other suspicious emails attempting to steal your personal information.

Additional information, including a description of the various boxes and codes on the W-2 form, can be found on the Payroll website at http://payroll.uconn.edu/PY/for_employees/tax_w2.html.

IRS FORM 1095-C

As was provided last year, pursuant to the Affordable Care Act, all State of Connecticut employees enrolled in the state medical plan will receive IRS Form 1095-C by mail on or before March 2, 2018. This form will be sent to employees separately from other tax documents.

The 1095-C indicates which months during year employees and, if applicable, their dependents were enrolled in state-sponsored medical and prescription plans.

Employees do NOT have to attach Form 1095-C to their submitted federal income tax returns. However, employees should retain the form with their income tax documents should the IRS or tax advisors have questions regarding medical and prescription coverage in the future.

For more information, contact: Payroll at 860-486-2423.

 

1/15 Martin Luther King, Jr. Holiday

Sent on behalf of Jeremy Teitelbaum, Interim Provost & Executive Vice President for Academic Affairs:

On January 15 (Monday), 2018 the University will be observing the Martin Luther King, Jr. Holiday.  As we reflect on the meaning of Dr. King’s work and sacrifice, we must also meet our professional responsibility to provide services and support for new and returning students who may need to address academic matters.  I am requesting, therefore, that student service and academic departmental offices remain open on Monday, January 15.  I would further request that, within these parameters, Deans, Directors, and Department Heads establish staffing patterns which accommodate individual wishes to observe the holiday.

Questions regarding scheduling issues or compensatory time should be referred to Labor Relations at 860.486.5684.

For more information, contact: Office of the Provost at provost@uconn.edu

 

Become More Mindful of Your Eating

Why not start out the New Year right and become more mindful of your eating? This program is an online/texting program designed to educate as well as support, encourage and facilitate discussion as an effort to raise mindfulness about what foods are being eaten. Please let us know if you would like more information by completing the attached form.

For more information, contact: Ellen Shanley/Allied Health Sciences at ellen.shanley@uconn.edu

 

Tax Bill-Moving Expenses Taxable Effective 1/1

Recent federal tax legislation removes exemptions applicable to moving expense direct pays and reimbursements.  Under the new law, which becomes effective 1/1/2018, all payments for moving expenses to, or on behalf of an employee must be reported as wages and taxes must be withheld.

Accordingly, beginning on 1/1/2018, all reimbursements of moving expenses to current or prospective employees will be reported to Payroll so that the appropriate taxes may be withheld from employee paychecks.  This is true even if the expenses were incurred in a prior year, and the employee is not reimbursed until 2018.

Likewise, when the University contracts with a moving company to assist an employee with a move taking place on or after 1/1/2018, then the payment to the moving company, once invoiced and paid, will be reported to Payroll so that employees may be taxed appropriately.

In the coming days, the University will revise its Moving Expense Reimbursement Policy in light of these changes.  In the meantime, departments and administrative units are requested to keep these issues in mind, and may consider communicating this issue to new or prospective employees who may be eligible for moving expense payments under an offer letter.

For more information, contact: Nicholas Ferron at nicholas.ferron@uconn.ed

W-2 Forms

Calendar year 2017 W-2 Wage and Tax Statements are now available in Core-CT at https://ess.uconn.edu/ for employees to access.  After logging in to the Core-CT system, employees should click on the “View W-2/W-2c Forms” link in the Payroll box to view and print their W-2 forms.  Separated employees, and employees who intentionally elected to receive printed W-2 forms from the Office of the State Comptroller, should receive their statements in the mail within the next few weeks.

Please note that Core-CT access is restricted to current/active employees only.  Employees who are leaving the University should consider printing their 2017 W-2 forms before their access to Core-CT is terminated, as well as paycheck information and prior year W-2 forms.

The W-2 form contains sensitive information, including an employee’s name, address and social security number.  If not protected, the unauthorized misuse of this information could result in the filing of false tax returns and identity theft.  We strongly urge individuals to protect their information by taking reasonable precautions, such as not sharing log in credentials, and signing out of Core-CT when finished.  Please be on the alert for phishing scams and other suspicious emails attempting to steal your personal information.

Additional information, including a description of the various boxes and codes on the W-2 form, can be found on the Payroll website at http://payroll.uconn.edu/PY/for_employees/tax_w2.html.  Questions can be directed to Payroll at 860-486-2423.

IRS FORM 1095-C

As was done last year, pursuant to the Affordable Care Act, all State of Connecticut employees enrolled in the state medical plan will receive IRS Form 1095-C by mail on or before March 2, 2018. This form will be sent to employees separately from other tax documents.

The 1095-C indicates which months during year employees and, if applicable, their dependents were enrolled in state-sponsored medical and prescription plans.

Employees do NOT have to attach Form 1095-C with their submitted federal income tax returns. However, employees should keep the form with their income tax documents should the IRS or tax advisors have questions regarding medical and prescription coverage in the future.

Thank you,

UConn Payroll

 

It’s Time for UConn Spirit Award Nominations

Recognize outstanding UConn employees through the UConn Spirit Awards!

The University of Connecticut established the UConn Spirit Awards to honor staff and faculty at our Storrs and regional campuses for stellar contributions and dedication to civility in the workplace. The goals of the UConn Spirit Awards are to:

  • Build community within the University and University departments;
  • Provide an opportunity for employees to be recognized for their contributions to the University, which are not specifically academic but related to teamwork and civility; and
  • Create an event that acknowledges the efforts of all employees, especially staff members.

Winners will be chosen for the following award categories: Rising Star, Unsung Hero, Team, and Outstanding Peer.

Learn more and submit a nomination at spiritawards.uconn.edu. Nominations will be accepted through Feb. 2.

For more information, contact: Cara Workman at cara.workman@uconn.edu.

 

Video: Roadmap to Accessibility at UConn

The University of Connecticut is committed and obligated under federal and state laws and regulations to provide equal access in full participation for individuals with disabilities within all University programs and activities. The University has policies and processes related to accommodating individuals with disabilities, all of which contribute to promoting a welcoming and inclusive environment for everyone. It is important to be aware of the processes as well as the roles and responsibilities at the University regarding accommodations.

The Office of Institutional Equity and The Compliance Office worked together to create a training video explaining accessibility policies and processes at UConn. This latest “Compliance Clips” episode, entitled the “Roadmap to Accessibility at UConn,” will teach you about the various resources that are available for individuals with disabilities and also what to do if you receive a request from an individual with a disability seeking an accommodation.

This brief video is available at: https://audit.uconn.edu/compliance-clips-animated-video-series/.

You’ll also find an accompanying resource guide that lists key accessibility resources here.

For more information, contact: The Office of Institutional Equity at (860) 486-2943 or equity@uconn.edu.

 

Close To Home Campaign

You are encouraged to participate in the annual faculty and staff Close to Home campaign…you can choose where your contribution will have an impact; a scholarship, a specific school, college or program, medical research at UConn Health, athletics, or another fund that is personally meaningful. Every donation, regardless of size, makes a difference. Participation of faculty and staff demonstrates a commitment to the institution and it signifies to our alumni, friends, and current students that UConn is worthy of their support. You can give online at giving.uconn.edu, through a check, or sign up for payroll deduction. Below is a list of some Division of Student Affairs funds that you could chose to support with your gift. To find a partial list of additional giving options, please visit closetohome.uconn.edu.

 

Student Affairs Activities (20020)

Community Outreach Service-Learning Fund (22514)

Fund to Support the Center for Students with Disabilities (22544)

Greek Life Affairs (20431)

Leadership Legacy Fund (22792)

Students First Fund (22522)

Student Organizations Fund (21904)